Manage members and access
Invite people, choose what each person can do, set seat limits, and deactivate or remove people while keeping their videos.
On this page
Everyone in a workspace has one access level. It decides whether they can record and what they can manage. Owners and admins manage people in Settings → Members.
Access levels
| Access | What they can do |
|---|---|
| Owner | Everything an admin can do, plus single sign-on, ownership and deleting the workspace |
| Admin | Records without limits and manages members, security and workspace settings |
| Creator | Records and uploads without limits, and shares videos |
| Lite seat | Keeps a limited number of short videos (25 videos of up to 5 minutes by default), and watches and comments on everything |
| Viewer | Watches, comments and reacts, but can't record or upload |
Owners and admins always have a creator seat. Only owners can make someone an owner.
Invite people
- Click Invite people.
- Paste up to 20 email addresses.
- Choose their Access. You can also click Add a personal note or Add a video.
- Click Send invite.
Invites expire after 14 days. To resend or revoke one, set the status filter to Invited and open the invite's menu.
Let people join on their own
Under Joining:
- Members can invite lets members invite at their own access or lower.
- Join by email domain adds anyone who confirms an email at your company domain. You can only add the domain of your own confirmed email, and personal addresses like Gmail don't qualify. Under Join requests, choose Join right away or Ask an admin first.
Change someone's access
Pick a new level in the person's Access column. To change several people, select them and click Change access in the bar that appears.
Seats
The Seats section sets the Default access for new people, the Lite seat limits, whether Lite seats and Viewers can ask for a creator seat, and an optional Creator seat limit. Seat requests arrive by email and in the admin console under Requests.
When someone leaves
Open the person's More actions menu:
- Deactivate… ends their access straight away. You can reactivate them later with the same access.
- Remove from workspace… removes them. You can invite them again.
- Transfer videos… gives their videos, spaces and playlists to someone else. Links keep working.
When you deactivate or remove someone, choose whether their videos stay where they are or move to another person.
Groups
In Settings → Groups, owners and admins make groups such as Sales or Support. Use them in Sharing and defaults to decide who can share outside the workspace.